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Privacy Policy

Website visitors, business enquiries and communications
Effective date: 21 October 2026 | Version 1.0

 

This Privacy Policy explains how HT BUSINESS GROUP (“HTBG”, “we”, “us” or “our”) handles personal data when you visit https://htbusinessgroup.com, contact us, enquire about our services, apply for a role, or otherwise interact with our website-related business channels. It is intended for a global audience and should be read alongside any separate privacy notice, client contract or data-processing agreement that applies to a particular activity.

This Policy describes our general practices, not a certification that every privacy law applies to every visitor or that every technical control mentioned in a draft has been deployed. We will operate the website and process personal data in accordance with applicable law and the choices and notices presented at the point of collection.

1. Who we are

HT BUSINESS GROUP is a software development and digital solutions company based in Ahmedabad, Gujarat, India. The company details supplied for this Policy are:

If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

2. Scope of this Policy

This Policy applies to personal data collected through the Website and related business channels, such as contact forms, email, telephone, business messaging, meeting requests, professional events, social media communications, and recruitment enquiries where those channels are used by HTBG. It does not replace a separate privacy notice or contractual terms for a particular service. Third-party websites and platforms that we do not control have their own terms and privacy practices.

3. Personal data we may collect 

The categories of information depend on the features you use and the information you choose to provide. We may collect:

  • Contact and professional information, such as your name, business email address, telephone number, job title, employer, business website, country or region, and preferred contact method.
  • Enquiry and project information, such as project requirements, service interests, requested timelines, budget ranges you choose to share, messages, meeting notes, and attachments.
  • Recruitment information, such as a CV, qualifications, work history, portfolio, and information you provide when applying for a position, if recruitment channels are available.
  • Communication and preference records, including whether you have opted in or out of promotional communications and records reasonably needed to honour those choices.
  • Technical and usage information, where collected by the website or its providers, such as IP address, browser and device type, operating system, language, pages viewed, referring pages, timestamps, diagnostic logs, and cookie or similar identifiers.
  • Information from business sources, such as professional directories, company websites, referrals, networking platforms or events, where using the information is lawful and relevant to a business enquiry or relationship.

Please do not send passwords, payment-card details, government identification numbers, health or other highly sensitive personal information, production credentials, or confidential client information through a general website form or ordinary business message. If a project genuinely requires such information, the parties should agree an appropriate secure process and contractual safeguards first.

4. How we collect information

  • Directly from you when you complete a form, request a meeting, contact us, apply for a role, subscribe to updates, or otherwise communicate with us.
  • Automatically from your browser or device to the extent that our hosting, security, analytics, cookie or other technologies actually collect it.
  • From business contacts, referrals, publicly available professional sources, service providers or event interactions where the collection and use are permitted by applicable law.

The exact forms, technologies and third-party tools used on the live Website may change. We will describe material collection practices in the relevant notice and will not intentionally represent a tool, cookie banner or preference centre as active unless it is in place.

5. Why we use personal data

  • To respond to enquiries, understand requirements, arrange meetings, and prepare estimates or proposals you request.
  • To communicate about an enquiry, recruitment process, project, or existing business relationship.
  • To operate, administer, troubleshoot, secure and improve the Website and our business systems.
  • To detect misuse, investigate security incidents, prevent fraud, maintain records and protect our rights and the rights of others.
  • To manage subscriptions and send business or promotional communications where permitted by law and consistent with your preferences.
  • To meet legal, tax, accounting, regulatory or lawful-authority requirements.
  • To establish, exercise or defend legal claims and manage corporate transactions where relevant.

We will not use personal data for a materially different purpose where applicable law requires a further notice, consent or other legal step unless that step has been completed.

6. Legal grounds, notice and consent

The legal basis for processing depends on the relevant law, the type of information, the purpose and the circumstances. Depending on the activity and jurisdiction, processing may be based on consent, steps requested before entering a contract, performance of a contract, compliance with a legal obligation, a legally recognised legitimate interest, or another ground available under applicable law.

Where consent is required, we will seek it through an appropriate affirmative action and explain the purpose. Where processing is based on consent, you may withdraw it through the mechanism provided or by contacting us. Withdrawal does not make earlier lawful processing unlawful and may affect our ability to provide a feature or communication. We will not treat your general use of the Website as consent to optional processing where the law requires a separate choice.

India’s Digital Personal Data Protection Act, 2023 and the Digital Personal Data Protection Rules, 2025 have phased commencement. We will comply with provisions when they are in force and applicable, together with other laws that apply to our activities. This statement does not postpone any obligation already in force.

7. Cookies and similar technologies

The Website may use cookies, local storage, pixels, tags or similar technologies for functions such as security, core operation, remembering preferences, understanding website performance or measuring advertising. The specific technologies in use must be confirmed against the live site.

Where applicable law requires consent before non-essential technologies are used, we will configure those technologies accordingly. If a cookie or preference tool is provided, it can be used to change available choices. Browser settings may also allow you to block or delete cookies, although doing so may affect website functionality. We will not claim that a consent banner or preference centre is available unless it is implemented and tested.

8. Business communications and marketing

We may use your contact details to respond to a request or manage an existing business discussion. Promotional communications, including email, telephone, SMS or messaging-platform outreach, will be sent only where permitted by applicable law and subject to any required consent, opt-out, telecom, sender-registration or anti-spam requirements.

You may opt out of promotional email using an unsubscribe link where provided or contact us at the address in Section 18. We will take reasonable steps to honour opt-out requests and retain limited suppression information where necessary to prevent further promotional messages. Opting out of marketing does not prevent necessary non-promotional messages about your enquiry, a contract, security or legal matters.

9. When we share personal data

We may share personal data on a need-to-know basis with:

  • Hosting, cloud, infrastructure, security, IT support and website-maintenance providers.
  • Business email, CRM, meeting, communications, recruitment, newsletter, analytics or advertising providers, but only where those tools are actually used.
  • Professional advisers, auditors, insurers and other service providers supporting legitimate business operations.
  • Government, regulatory, law-enforcement or judicial authorities where disclosure is required or permitted by law.
  • A relevant party in connection with a merger, acquisition, restructuring, financing or sale of all or part of our business, subject to appropriate safeguards.

We do not sell personal data for money. We do not disclose personal data to third parties for their own independent marketing purposes unless the arrangement is disclosed and permitted by applicable law. Service providers may process information on our behalf under appropriate contractual and security arrangements.

10. International processing and transfers

HTBG is based in India and work with clients and technology providers in other countries. Depending on the providers and systems actually used, personal data may be stored or accessed outside India. Cross-border transfers will be handled subject to restrictions, conditions and safeguards that apply under the relevant law. We will not promise that data remains in a particular country unless that can be verified.

11. Retention

We retain personal data for no longer than reasonably necessary for the purpose for which it was collected, unless a longer period is required or permitted by law. Retention may depend on the status of an enquiry, an ongoing business relationship, recruitment requirements, tax and accounting obligations, security needs, dispute management and backup cycles. We will apply an internal retention schedule and delete or de-identify information when it is no longer required, subject to lawful retention needs.

12. Security and incidents

We use reasonable organisational, technical and administrative measures appropriate to the nature of the information and the risks involved. Measures may include access restrictions, secure transmission, updates, backups, vendor controls and incident-response procedures, as implemented in our environment. No method of internet transmission or electronic storage can be guaranteed to be completely secure.

If a personal-data incident occurs, we will assess it, take reasonable steps to contain and remediate it, preserve relevant information and make notifications to individuals or authorities where required by applicable law. We will not promise a specific notification deadline beyond the requirements that actually apply.

13. Your privacy rights

Depending on your location and the law that applies, you may have rights to request access to information about personal data, correction, completion, updating, deletion or erasure; withdraw consent; object to or restrict certain processing; receive a portable copy; opt out of certain targeted advertising or sale/sharing practices; or complain to a competent regulator. Not every right is available in every jurisdiction or in every circumstance.

Under India’s DPDP framework, rights and processes are subject to the relevant provisions coming into force and the applicable rules. Where applicable, individuals may also have grievance-redressal and nomination rights. Requests may be limited where we must retain information by law, protect others’ rights, verify identity, or establish or defend legal claims.

14. How to make a privacy request

Send your request to [email protected] with the subject line “Privacy Request”. Explain what you want us to do and provide enough information for us to identify the relevant interaction. We may ask for reasonable information to verify identity and prevent unauthorised disclosure. Please do not send passwords, identity documents or sensitive data unless we specifically request a secure method.

We will review and respond within the period required by applicable law. If we cannot fully comply, we will explain the reason where legally appropriate. If we act as a processor for a client’s system, we may direct you to that client or assist the client under the relevant agreement.

15. Children

The Website is intended for business and professional audiences and is not designed to solicit personal data from children. We do not knowingly collect children’s personal data through general website enquiries for an unlawful purpose. If you believe a child has provided personal data to us, contact us so we can assess and address the matter in accordance with applicable law.

16. Automated tools and artificial intelligence

We may use automated tools, including AI-enabled tools, for business productivity, support, analytics or security where appropriate. We will use personal data with due regard to confidentiality, contractual commitments and applicable law. We do not make a blanket promise that no automated processing occurs, nor do we claim that every tool is free from third-party processing. Do not submit confidential client information or sensitive personal data to a tool unless the use has been authorised and appropriate safeguards are in place.

Where we process client-controlled data in a software project, the relevant project agreement and data-processing terms govern the permitted use of that data.

17. Third-party websites and services

The Website may link to third-party websites or embed third-party services. Those providers operate under their own terms and privacy notices. We do not control their independent practices. Review their policies before providing information or interacting with those services.

18. Privacy contact and grievances

For privacy questions, requests or grievances, contact the designated privacy contact at HT BUSINESS GROUP:

HTBG should assign an accountable person or designation to monitor this contact, maintain a request log and escalate complaints. Any statutory grievance-officer details and response timelines required for the actual services and laws in force must be confirmed and published before launch. Do not insert a person’s name unless the person has accepted the responsibility and the details are current.

19. Changes to this Policy

We may update this Policy to reflect changes in our practices, website features, technology, business operations or legal requirements. The revised version will be posted on this page with an updated effective date. Where required by law, we will provide additional notice or obtain consent.

20. Governing law and mandatory rights

This Policy is intended to be interpreted consistently with applicable Indian law. Mandatory privacy rights and regulatory remedies available under the laws that apply to an individual are not excluded merely because HTBG is based in India. Any contractual dispute relating to the Website is addressed in the Terms & Conditions, subject to mandatory law.



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